Para 5.9.5 — CAM
Original Rule Text
5.9.5 Checks to be exercised by Principal Accounts Office:
a. Transfer entry to clear PSB Suspense on the basis of information received from RBI (better known as Put Through Entry) is part of accounts and mandatory to incorporate. It has to be entered PAO wise under appropriate head of MH 8658/8675 with correct sign (+/-).
b. It may ensure no booking under incorrect/discontinued head in account viz. - Major Head 2552/4552/6552 (except in the Grant of M/o DoNER) - Major Head 0006-SGST (for use of State Governments only) - Debit entry under Major Head 8014 (except Department of Posts) - Credit entry under Head 8014.00.101 (except Department of Posts) - Major Head 8015 (except Department of Posts) - Major Head 8659 (except Office of CGDA, Ministry of Defence)
c. When monthly accounts are reverted by Data Analytics and Monthly Accounts (DAMA) Section of Office of CGA, it may be redirected to concerned PAO
(s) for incorporating necessary corrections. Principal Accounts Office must ensure that all correction made by PAO
(s) are carried out in accounts before resubmission of accounts to O/o CGA.
5.9.6 E-Monthly DO functionality has been developed in PFMS to submit e-monthly DO by Pr.Accounts Office by 12th of every month. (Authority: M-58011/2/2020-CDN-CGA/1715 dated 9th March, 2022).
5.10 STATEMENT OF CENTRAL TRANSACTIONS (SCT) AND JOURNAL ENTRIES
5.10.1 Each Principal Accounts Office will prepare SCT after submission of March(Supplementary-I) Accounts to Office of CGA, representing the progressive effect of all the transactions during the year including that of March supplementary transactions. The SCT will be prepared in thousands of rupees giving details up to minor heads under different major heads concerned, distinctly showing the charged and voted expenditures as well as Receipt and Public
Account heads. Alterations are not permitted in the classified or consolidated abstract of any month after they have been closed. However, cases of errors may be discovered after the SCT submission to office of CGA. If an error is discovered in the same year and involves a correction by transfer of amount from one minor head to another under the same major head, or from one major head to another, necessary corrections in the form of Journal Entries (in short JEs) should be proposed by the PAO. JE is to be prepared in thousands of rupees and will show classification up to minor head level. For making JEs, the same form will be used that is used for transfer entry. The corrections within the same minor head not involving change of classification i.e. charged/voted at sub heads/detailed heads level will not require JEs, and will be carried out by the PAO in the Supplementary-II Accounts submitted to Data Analytics and Monthly Accounts (DAMA) Section of CGA Office.
What This Means
This para lists the specific checks the Principal Accounts Office must perform on monthly accounts before submission to the CGA. Key checks include: ensuring the transfer entry to clear PSB Suspense (Put Through Entry from RBI) is correctly incorporated PAO-wise under MH 8658/8675 with the correct sign; verifying that no bookings are made under incorrect or discontinued heads (such as MH 2552 except for DoNER, MH 0006-SGST which is for State Governments only, MH 8014 except Department of Posts, etc.); and ensuring all corrections from the CGA's DAMA section are carried out before resubmission. The e-Monthly DO functionality in PFMS allows electronic submission of monthly statements.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1PSB Suspense clearance (Put Through Entry from RBI) must be correctly entered PAO-wise under MH 8658/8675
- 2No bookings under incorrect/discontinued heads: MH 2552 (except DoNER), MH 0006-SGST (State Govts only), MH 8014/8015 (except Posts), MH 8659 (except CGDA/Defence)
- 3When DAMA section reverts accounts, all corrections must be incorporated before resubmission
- 4e-Monthly DO functionality in PFMS enables electronic submission of monthly statements
- 5These checks prevent systemic accounting errors from flowing into the consolidated government accounts
Practical Example
The Principal Accounts Office of the Ministry of Agriculture reviews November accounts submitted by 12 PAOs. During checks, they find one PAO has booked Rs 2 lakh under Major Head 0006-SGST, which is reserved exclusively for State Governments. The entry is flagged and redirected to the PAO for reclassification to the correct central government receipt head. They also verify that all PSB Suspense entries from RBI Put Through have been correctly incorporated with proper signs (+/-) under MH 8658. Once all corrections are made, the consolidated account is submitted to CGA through PFMS e-Monthly DO.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is a Put Through Entry?▼
Why are certain major heads restricted?▼
What is the DAMA section?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.