Para 5.2.5 — CAM

5.2.5 The time barred cheque received back by the PAO should be cancelled under his signature and not to be destroyed. If any cheque is re-issued in place of a time barred cheque, the same will be reflected in the report CMP-07-Cancellation and Re-issue register. The cancelled cheque should be treated as a voucher/ sub-voucher for issuing fresh cheque in lieu thereof, and the fact of issuing fresh cheque should be noted on it. Entries regarding cancellation of old cheque with voucher number of the fresh cheque etc. should also be noted on the cheque issue register. The amount of the time barred cheque (i.e. voucher) should be classified as (-) credit below the head “8670-Cheques & Bills-PAO Cheques” for issue of a fresh cheque. In case the time barred cheque is cancelled permanently, then the initial accounting would be reversed if it is in the same financial year. In case of transaction pertains to expenditure budget head of previous financial year, the minor head ‘911 – Deduct Recoveries of Overpayments’ of the respective Major/Sub-Major Head should be used at the time of reversal in the accounts without affecting the gross expenditure under the functional Major/Sub-Major Head in the Appropriation Accounts.