Para 2.4 — CAM
Original Rule Text
(xi) that in the case of establishments under which names of Government servants are not required to be indicated the certificate prescribed in para 2.4 (3)
(e) of Subsidiary Instructions to R&P Rules, 2022 is furnished, and;
(xii) that the admissibility of all allowances i.e. DA, HRA, Transport Allowance, special pay, personal pay, miscellaneous dues, and various allowances claimed in an establishment bill should be scrutinised with reference to the rules or orders in force. In case of Pay Bill, PAO concerned shall also maintain, a " Non-computational Allowance Payment Register' (Form CAM 23) wherein details like the name of the incumbent, his pay, special pay, personal pay, special allowances etc. shall be noted. In case the changes in pay are not properly explained in the ‘Remarks’ column of the pay bill, the amount may be kept in objection and the details called for separately. The pay bill need not be returned un-passed on this account. Para 2.4 (1)
(e) of Subsidiary Instructions to R&P Rules, 2022, provides that monthly salary bills should reach PAOs by the 20th of the month to which they relate. During the last three working days of the month, PAO would give preference to monthly salary bills. Bills other than monthly salary bills would be considered if they are unavoidable and urgent;
(xiii) that the changes as indicated in variation statement is not substantial in respect of any government servant, and if so, variation in pay should be investigated. In case of bills prepared through EIS module, the system should take care of totals etc. However, DDOs who prepare salary bills through EIS module should check the details thoroughly and ensure that variation statement is invariably checked and is attached with Pay bill. The variation statement should indicate the change in gross pay and allowances as compared to the previous month with details of change of basic pay and allowances in respect of each government servant in the current bill.
Note: The system should flag each new entry in pay bill generated through EIS module of PFMS. CAM -23 report generated in EIS would help PAO to cross check the date being maintained by PAO in manual register. PAO and Head of Office would also conduct periodic review of the CAM23.
(xiv) that Increment certificates should be examined to see that the increment claimed is according to rules and supported by facts stated and has actually accrued. It should also be seen: -
(i) that the increment granted is admissible under F.Rs. 22-27 and 29.
What This Means
This para lays out the detailed checks a PAO must perform on pay and establishment bills. It covers verifying certificates for unnamed establishments, scrutinizing all allowances (DA, HRA, Transport Allowance, etc.) against applicable rules, maintaining a Non-computational Allowance Payment Register (Form CAM 23), checking variation statements that highlight changes in pay between months, verifying increment certificates against Fundamental Rules, ensuring correct deductions for PF/CGHS/CGEGIS/licence fees, and requiring proper supporting documents for arrear bills including pay fixation orders and due-and-drawn statements. Monthly salary bills should reach PAOs by the 20th of the month and get preference during the last three working days.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1All allowances (DA, HRA, Transport Allowance, special pay, etc.) must be scrutinized against current rules and orders
- 2PAOs must maintain a Non-computational Allowance Payment Register (Form CAM 23) noting each employee's pay details
- 3Variation statements comparing current and previous month's pay are mandatory with every pay bill, including EIS-generated bills
- 4Increment certificates must be verified against Fundamental Rules 22-27 and 29, and suspension periods checked per FR 54
- 5Arrear bills require pay fixation orders, promotion orders, and due-and-drawn statements with DDO-verified certificates
Practical Example
A Section Officer gets promoted to Under Secretary mid-month. The DDO prepares an arrear bill for the pay difference along with the pay fixation order and a due-and-drawn statement. Before passing the bill, the PAO checks the variation statement to verify the pay jump is consistent with the promotion order, cross-references the CAM 23 register for the officer's previous pay, and confirms that PF and CGHS deductions have been correctly recalculated at the new pay level. If any supporting document is missing, the PAO places the amount under objection but does not return the entire bill.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
When should monthly salary bills reach the PAO?▼
What is the CAM 23 register?▼
Can a PAO return a pay bill if pay changes are not explained?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.