Para 2.3.6 — CAM
Original Rule Text
2.3.6 Procedure for generation of e-bill by DDO:
i. After approval of e-sanction with DSC by SnC user, the e-claim and supporting attachments and digitally signed e-Sanction will be on auto receive mode at DDO user concerned for generation of e-Bill. After verifying correctness of the e-bill with respect to the fields mentioned in the e-claim and e-sanction the DDO shall make statutory deductions including TDS as applicable and digitally sign the system generated e-Bill pdf for submission to Pay and Accounts Officer/CDDO for payment.
ii. DDO shall verify the total admissible amount against every original supporting sub-voucher attached to the e-claim before submitting to Pay and Accounts Officer/CDDO. A settlement form in the case of TA and Medical reimbursement have been provided at SnM level to enter the itemwise admissible amount against the claimed amount. SnM will forward this settlement form to SnC user. The settlement form will be approved/returned with DSC and a pdf of settlement form will be sent back to SnM user for receiving. This settlement pdf will be available to all users for view through hyperlink. Further SnM/SnC will create/approve e-sanction which will be available to DDO. Information about passed amount may be made available in e-Sanction format.
iii. In order to prevent submission of duplicate or reuse of sub-vouchers for payments linked to the e-claims, DDO should ensure that the unique CRN as shown by PFMS in the e-claim tallies with the reference number in the uploaded supporting documents.
iv. Once DDO submits the e-bill to Pay and Accounts Officer in PFMS, it shall be treated that DDO has authorized the Pass Order in the system.
v. System will imprint a water mark with the image of “paid and cancelled”.
vi. Contingent sub-vouchers only for ₹2000 and above shall be submitted by the DDO along with e-claim, to recoup the Imprest.
vii. DDO shall certify that (A tick box option will be provided)
a. e-claims included in the bill have not been already paid. b. e-Claim and e-Sanction have been verified by him. c. Necessary entries are made on Service Book or other prescribed registers before making DSC.
viii. If the supporting documents linked to the e-claim pertain to a date prior to the date of enrolment of the claimant into the Pay Roll of a DDO, then the DDO shall verify the claim from the LPC issued by the DDO of the Claimant's previous office.
ix. The entry in the E-Bill Register in RPR-9 format shall be made as and when an e-bill is generated. DDOs shall continue to maintain a Bill Register in terms of
What This Means
After the e-sanction is digitally signed by the Sanction Checker (SnC), the e-claim automatically flows to the DDO in PFMS for e-bill generation. The DDO verifies the correctness of the bill against the e-claim and e-sanction, applies statutory deductions (including TDS), and digitally signs the system-generated e-bill PDF. The DDO must verify the total admissible amount against every sanction, ensure no over-payments, and confirm that all deductions are properly computed before forwarding the e-bill to the PAO for pre-check and payment.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1e-Sanction auto-flows to DDO for e-bill generation after SnC's digital signature
- 2DDO verifies e-bill correctness against e-claim and e-sanction fields
- 3Statutory deductions including TDS must be applied by the DDO
- 4DDO digitally signs the system-generated e-bill PDF
- 5Total admissible amount must be verified against every sanction before submission to PAO
Practical Example
The Sanction Checker approves an e-sanction for Rs.1.5 lakh for office furniture procurement. The e-claim and digitally signed e-sanction auto-appear at the DDO's PFMS dashboard. The DDO verifies that the furniture specifications, quantities, and rates in the e-bill match the e-claim. The DDO applies 2% TDS (Rs.3,000) and confirms the net payable amount is Rs.1,47,000. The DDO then digitally signs the e-bill PDF and submits it to the PAO for pre-check.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Does the DDO prepare the e-bill from scratch?▼
What deductions must the DDO apply?▼
Can the DDO modify the e-sanction amount?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.