Para 2.16.3 — CAM
Original Rule Text
2.16.3 CHECK OF PAY FIXATION CASES
2.16.3.1 From 1st April,1976 the distinction between gazetted and non -gazetted staff in regard to maintenance of service records, determination of entitlements (including pay fixation) and drawal of entitlements has been dispensed with and Heads of Offices have been made responsible for these-vide O.M. No. F.10(9)-B(TR)/76 dated 28-2-76 and O.M. No. F-3(1)E.IV-(A)/76 dated 17-3- 76. It would not, therefore, be necessary for the authorities responsible for pay fixation to consult the PAOs in respect of cases of pay fixation with reference to normal rules. However, in specific difficulty or complicated cases, Ministry may consult the Pr. CCA/CCA/CA concerned. Cases requiring fixation of pay in relaxation of the normal rules should be referred to the authority competent to relax the rules through the Internal Finance Section of the Ministry and not to the Head of Accounting Organisation. The scrutiny of pay fixation cases done by the departmental offices with reference to the initial records should be audited by the Internal Audit Wing of the Ministry/Department.
2.16.3.2. Pay fixation orders issued due to grant of MACP/ACP/Financial upgradation/ increment/Promotion etc. may necessarily be audited by the internal audit and /or the PAO concerned, within 3 months of issuing such orders.
2.16.3.3. In cases where the employee is due to retire within next 4 years, audit of previous pay fixation orders shall be done on priority. (Authority: DoPT’s OM No. 18/03/2015-Estt.(Pay-I) dated 3 rd October 2022)
2.16.4 CHECK OF OVERTIME ALLOWANCE CLAIMS
(i) The grant of overtime allowance will be regulated in accordance with the orders contained in the Min. of Finance, Deptt. of Expenditure O.M. No.15011/2/EII(B)/76 dated 11/8/76 as amended from time to time. The following checks should be exercised in respect of bills in which overtime allowance is claimed.
(ii) that the drawing officer has furnished the requisite certificates as prescribed in this O.M. along with the bills duly signed by him.
(iii) that the categories of staff for whom overtime allowance is claimed, are eligible for the same.
(iv) that the claims are made at the prescribed rates.
Note: Objection should not be taken to the grant of overtime allowance for a particular item of work which has been ordered by competent authority in public interest.
2.16.5 CHECK OF CHILDREN EDUCATION ALLOWANCE CLAIMS
What This Means
Since 1976, the distinction between gazetted and non-gazetted staff for pay fixation purposes has been abolished. Heads of Offices are now responsible for maintaining service records, determining entitlements, and fixing pay for all staff. While routine pay fixations do not need PAO consultation, the PAO is required to check cases involving ACP/MACP promotions, time-bound promotions, and other non-routine fixations to ensure correctness. The PAO also audits pay fixation cases during internal inspections and through sample checks to detect errors.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Since 1976, no distinction between gazetted and non-gazetted staff for pay fixation
- 2Heads of Offices are responsible for service records, entitlements, and pay fixation
- 3Routine pay fixations do not require PAO consultation
- 4Non-routine cases (ACP/MACP, promotions) require PAO verification
- 5PAO conducts sample checks and internal inspection audits of pay fixation cases
Practical Example
An Upper Division Clerk receives a promotion to Assistant Section Officer under MACP. The Head of Office fixes the pay under the new level and sends the pay fixation order to the PAO. The PAO checks that the fixation follows the correct rules: the employee has completed the required years of service, the previous pay has been correctly identified, and the new pay has been fixed at the appropriate cell in the revised pay matrix. If the PAO finds an error, a correction is communicated before the next pay bill is processed.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Does the PAO need to be consulted for every pay fixation?▼
What changed in 1976 regarding pay fixation?▼
How does the PAO detect pay fixation errors?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.