Para 2.16.18 — CAM
Original Rule Text
APPENDIX 2.3 (Para 2.16.18) ILLUSTRATIVE EXAMPLE Register and broadsheet of advances for H.B./Motor Car etc. and interest thereon for the year ……………………………. Year Sl. N o. Name of the Gover nmen t serva nt No. & Date & Substa nce of the order & the amount sanctio ned Rat e of Inter est Amoun t drawn Amount received in Rupees Tot al recoveries during the year Balance of Principle at the end of the year carried forward April May June July Aug ust Sept. ’02 Oct. ’02 Nov . ’02 Dec . ’02 Jan. ’03 Feb.’ 03 Mar ’03 March (Final) ’03 Pro gressi ve tota l of reduce d balances Cumulative total of reduced bala nces up to end of the year 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 20 02- 03 20 Installm entsof ₹ 1,00 0/-each Inter est 5% ₹20,0 00 duri ng 9/02 1,0 00*/ 20, 000 1,0 00/ 19, 000 1,0 00/ 18, 000 1,0 00/ 17, 000 1,0 00/ 16, 000 1,00 0/ 15,0 00 14, 000 6,0 00/ 1,1 9,0 00 14,000/ 1,19,000 200 April May Jun July Aug Sept Oct. Nov. Dec. Jan.’ Feb.’ Mar Mar 12,0 2,000/ 3- ’03 e . 04 04 ch’0 ch 00/ 2,09,000 04 4 (Fin 90,0 al) 00
100 1,00 1,00 1,00 1,00 1,00 1,00 1,00 1,00 1,00 1,000 2,00 0 0/ 0/ 0/ 0/ 0/ 0/ 0/ 0/ 0/ / 0 100 12,0 11,0 10,0 9,00 8,00 7,00 6,00 5,00 4,00 3,000 0/ 00 00 00 0 0 0 0 0 0 130 00 Mar Rec over y on 1st April 200 April May 4- ,04 05 100 # # 0 100 0 100 0
* Instalment in repayment of advance recovered through the pay bill will be taken as having been recovered on the first of the following month in terms of Govt. of India’s decision No. 1 and 2 below Rule 20 below Compendium of Rules on Advances. * # #NIL/NIL from principal but interest instalment payable +Total of progressive reduced balances for the 3 years = 1,19,000+90,000+1,000 = ₹ 2,10,000 * Interest Due : * Formula (1) based on total of reduced progressive balance : 2,10,000 x 5/1,200 = ₹ 875 OR * Formula (2) i.e. of arithmetical progression when recoveries are regular : 20,000 x [(20+1)/2] x [5/(100x12)] = Rs/ 875
KEY APPLICABLE CHECKS FOR PROCUREMENT OF GOODS AND SERVICES –
Rule 177 to Rule 196 of the GFR, 2017 and procurement of non-consulting services has been made in accordance with Rule 197 to 206 of the GFR, 2017. 15. The verification of assets shall be as per Rule 213 of GFR, 2017. 16. Disposal of goods shall be as per Rule 217(disposal goods), Rule 218(modes of disposal), Rule 219(disposal through advertised tender) and Rule 220(disposal through auction) and Rules 221(disposal at scrap value by other modes). 17. As per
What This Means
This appendix provides an illustrative format for the register and broadsheet that PAOs must maintain to track advances given to government employees for house building, motor car purchases, and similar purposes. The format shows how to record the employee's name, sanction details, interest rate, monthly recoveries (April through March), progressive totals of reduced balances, and the year-end outstanding principal. This standardized format ensures uniform record-keeping across all PAOs and facilitates accurate interest calculation.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Illustrative format for register and broadsheet of HBA/Motor Car advances
- 2Tracks employee name, sanction number/date, amount sanctioned, and interest rate
- 3Monthly columns (April through March) record recoveries for each employee
- 4Progressive totals of reduced balances are maintained for interest calculation
- 5Standardized format ensures consistency across all PAOs nationwide
Practical Example
The PAO of the Ministry of Home Affairs opens a new broadsheet for 2025-26. For each employee with an outstanding HBA, the PAO carries forward the opening balance from the previous year's broadsheet, records each monthly recovery in the relevant column (April, May, June, etc.), calculates the progressive total of reduced balances, and arrives at the year-end outstanding balance. This broadsheet is reconciled with the ledger figures, and the interest liability is computed based on the reduced balances.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is a broadsheet in the context of employee advances?▼
How is interest calculated on employee advances?▼
How often must the broadsheet be reconciled?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.