Para 2.16.16 — CAM
Original Rule Text
2.16.16 SCHOLARSHIP BILLS
In the case of those stipends and scholarships which are considered to be important in view of their value or governing conditions or other similar considerations, the check should be conducted by numbers only.
(i) Check by numbers will consist in seeing that:
(a) the sanctioned scale is not exceeded,
(b) there is no excess over the total amount sanctioned for the scholarship, and
(c) the scholarships are drawn only for the period for which they are sanctioned.
(ii) The bills for educational scholarships, stipends etc., should be checked with a view to see that they have been drawn in accordance with the procedure laid down in the relevant Rules etc., and that necessary certificates showing that the prescribed conditions have been fulfilled, are furnished along with the bill or separately, as may be necessary.
(iii) Scholarship bills should be posted in the register in Form CAM-28 in the same manner as Register of Grants-in-aid except for the column meant for watching receipt of Utilisation Certificates.
What This Means
Scholarship and stipend bills that are considered important (due to their value, governing conditions, or other considerations) are checked by numbers rather than in full detail. This means the PAO verifies that the sanctioned number of scholarships is not exceeded, the total sanctioned amount is not overdrawn, and scholarships are drawn only for the authorized period. For educational scholarships, additional checks include verifying the institution's recognition and the student's eligibility. This streamlined approach reduces administrative burden while maintaining essential controls.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Important scholarships and stipends are checked 'by numbers' rather than in full detail
- 2The sanctioned scale (number of recipients) must not be exceeded
- 3The total sanctioned amount must not be overdrawn
- 4Scholarships must be drawn only for the period for which they are sanctioned
- 5Educational scholarships require verification of institution recognition and student eligibility
Practical Example
The Ministry of Tribal Affairs sanctions 500 post-matric scholarships of Rs.10,000 each for a total of Rs.50 lakh. The DDO submits a bill for 480 scholarships totaling Rs.48 lakh. The PAO checks by numbers: the count (480) does not exceed the sanction (500), the amount (Rs.48 lakh) is within the total sanction (Rs.50 lakh), and the scholarship period matches the academic session. The PAO does not individually verify each student's marks or attendance, keeping the process efficient.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What does 'check by numbers' mean for scholarship bills?▼
What additional checks apply to educational scholarships?▼
Why are scholarship bills not checked in full detail?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.