Para 2.16.1 — CAM
Original Rule Text
2.16.1 CHECK OF ESTABLISHMENT PAY BILLS
(i) that the bills have been signed by DDO and his signature tallies with specimen signatures earlier furnished;
What This Means
Before processing establishment pay bills, the PAO must conduct several essential checks. These include verifying that the DDO has signed the bill and that the signature matches the specimen on file. This is the foundational check that establishes the authenticity and authorization of the bill before any further scrutiny of amounts, classifications, or allowances takes place.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Pay bills must be signed by the Drawing and Disbursing Officer (DDO)
- 2The DDO's signature must match the specimen signatures previously furnished to the PAO
- 3Signature verification is the first and most fundamental check on pay bills
- 4Bills without proper DDO signatures should be returned unpassed
- 5This check prevents unauthorized or fraudulent drawals from government accounts
Practical Example
A pay bill for March arrives at the PAO from a regional office. The dealing assistant compares the DDO's signature on the bill with the specimen signature card on file. The signature looks different because a new DDO has taken charge but has not yet furnished specimen signatures. The PAO returns the bill with instructions to submit fresh specimen signatures before the bill can be processed, ensuring no payment is made on an unverified authorization.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What happens if the DDO's signature on a bill does not match the specimen?▼
Who furnishes specimen signatures to the PAO?▼
Is signature verification the only check on pay bills?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.