Para 19.7.7 — CAM

19.7.7 All receipts accruing to the PD Account shall be recorded on the receipt side briefly indicating the nature, date of the bank scrolls and amount credited into the Deposit Account. On the payment side (right hand side), all payments out of the fund with necessary details shall be recorded. Progressive total of receipts and expenditure shall be recorded whenever an entry is made on the receipt or expenditure side, so as to ensure that a payment does not lead to minus balance in the account at any point of time. The PAO shall discharge all its general functions prescribed in this manual in such cases. In the first week of every month, he shall furnish to the officer administering the account, a monthly account showing the opening balance, receipts, payments and closing balance of the transactions at the end of the previous month. At the close of each financial year, the closing balance in the PD Account shall be reconciled with that appearing in the figures under the relevant head in the March (Supplementary) accounts of the PAO and a certificate, to this effect shall be recorded in the PD Account Register. The PAO will also be responsible for the preparation of Budget Estimates and Revised Estimates in regard to the receipts and payments under the PD Account. It shall be done in consultation with the Officer appointed to administer the account, to be furnished to the Budget Division in the Ministry of Finance (DEA), in November each year.