Para 19.4.4 — CAM

19.4.4 The ledger balances to be transferred as on the date of transfer for various debt, deposit, suspense and remittance shall be mentioned separately for each major head, in the format given in clause (D) below. It shall be prepared in triplicate by the Principal Accounts Office of the transferring/originating Ministry. These balances shall exhibit a break up of balances as on 31st of March of the preceding financial year, and the cumulative effect of transactions arisen from 1st April to the end of the month preceding the month in which the transfer is effected. The balance as on 31st March will be obtained from the ledger of balances (Form CAM-40) maintained by the relevant PAO while the figures for the remaining period shall be based on the progressive figures of transactions appearing in the affected month's Consolidated Abstract. Before transferring the balances, it is to be ensured that in respect of Major Heads like 8009, 8342 etc. that involve calculations on interest, the interest is worked out only on the balances as at the end of the preceding financial year, and added to the major/minor head totals through March (Supplementary) Accounts of the originating Department. This is to ensure that the interest so calculated is accounted for in the accounts of his circle also, and the balances are transferred as on 31st of March of the preceding financial year.