Para 19.15 — CAM

(a) Deposits of provident Fund: The balances in the Provident Fund accounts as worked out in the ledger cards should be communicated to the subscribers by 31st May each year.

(i) to verify the balances at the close of the year with the ledger balance of the class of deposit concerned;

(ii) to obtain, wherever necessary, the acceptance of the parties concerned of the balances left outstanding in the Personal Deposit Account at the close of each year; and

(iii)to credit to the Government account any unclaimed amounts which are required to be treated as lapsed amount under para 2.75 of Subsidiary Instructions to Central Government Account (Receipts & Payments) Rules,2022.

(d) Loans and Advances: The outstanding balance of principal of loans in the Loan Register as on 31st March should be tallied with the ledger balance as on that date for each year. It should also be seen whether the conditions of each loan have been fulfilled and whether the balance due at the end of each year has been communicated to, and it has not been disputed by the debtor. The result of the verification should also be reported to the Deptt. /Ministry as provisioned vide para 262 of the GFRs 2017. In case of Housing Building Advance, Motor Car and Motor Conveyance Advances, for which PAO maintain the detailed accounts, only acknowledgement should be obtained from the concerned Govt. servants for the balance outstanding against him at the close of each financial year, through the DDO/ Head of Office.

(i) Disbursements made against agreements for loans/grants after Ist April, 1976 by foreign banks etc. under the Direct payment procedure, are credited as External Debt/External Grant Assistance at daily rate of exchange by contra debit to the minor head "Suspense Account for purchases etc. abroad" under the Major Head -"8658-Suspense Accounts". The deposits made by importers at the Composite rate of Exchange (fixed by the Controller o f Aid Accounts and Audit) and interest under the minor head "Deposits for purchases etc . abroad" below the M ajor Head "8443-Civil Deposits" are cleared by

(a) transferring the amounts to the above noted Suspense head thereby clearing it;

(b) adjusting the difference between daily rate and composite rate of exchange under "0075-Miscellaneous General Services-Gain by Exchange" and

(c) adjusting the element of interest recovery under the head "0049-Interest Receipts".

(ii) When loans are fully repaid, the balances lying under the head "Exchange variation" under the major head "6002-External Debt" is cleared by adjusting the same under Major etc. head "8680 – Miscellaneous Government Account" with the balance left under the head indicating credit or debit.

(iii)Capital transactions relating to acquisition of property by Missions abroad and all payments to International Bodies towards India's contribution shall be converted at composite rates of exchange, wherever such rates are prescribed for the relevant foreign currencies by the Department of Economic Affairs. However, in cases where composite rates are not prescribed, these transactions shall be accounted for at official rates of exchange prescribed by the Ministry of External Affairs. Loss or gain arising on account of the above shall be adjusted under the Major Heads "2075" or "0075" as the case may be. The remittances to Missions and expenditure relating to personal claims appearing in the accounts of H.C.I. London and chancery payments in E.I. Washington will be accounted for at the official rates of exchange prescribed by Ministry of External Affairs. The gain or loss arising on that account shall also be adjusted under the Major Heads "0075" or 2075" as the case may be.