Para 19.10 — CAM

19.10 ACCOUNTING AND RECONCILIATION OF TRANSACTIONS FALLING UNDER PWD REMITTANCES, FOREST REMITTANCES ETC. UNDER THE DEPARTMENTALISED ACCOUNTING SYSTEM.

19.10.1 In the PWD system, the minor head “102 – Public Works Remittance” below the Major Head “8782 – Cash Remittances & adjustments between Officers rendering accounts to the same AO” is operated to record transactions of Public Works Officers with Treasury and Other Officers of the Civil Departments within the same circle of Account. It includes the following sub-heads viz.

(i) Remittances into Treasuries/Banks; and

(ii) Public Works Cheques. (iii)Other remittances (iv)Transfers between Public works / Forest Officers

The sub-heads mentioned at

(i) and

(ii) above are operated for accounting for the remittances and drawings from the banks respectively. The Monthly Divisional Accounts will be continued to be supported by the "Schedule of Reconciliation of Cheques and Remittances", in the same form as the existing Schedule of Settlement with treasuries, with suitable modifications. The exception being that the reconciliation will be done with the copies of receipt and payment scroll received from the bank with which the Divisional officer is in account with, showing the receipts and payments accounted by the bank in the scroll sent to the PAO. This schedule should explain the differences between the cheques issued/e-payment advices issued and remittances made by the Divisional Officer on the one hand and the cheques encashed or epayment advices termed as success and remittances accounted for by that bank. A list of cheques issued but not encashed, e-payment advices failed or failure after success and remittances made but not accounted for during the month, as well as cheques or e-payment advices issued and remittances made during the previous months but accounted in the bank scrolls during the month on hand, should also the furnished.

19.10.2 In the PAO the `Schedule of Reconciliation of Cheques and Remittances will be carefully examined with reference to the divisional accounts and the bank scroll for the month, and it should be seen that:

(i) FOR CHEQUES or e-payment advices

(a) The total of the cheques encashed or e-payment advices found success as shown in the Schedule agrees with the total cheques encashed or e-payment advices found success as per the bank scrolls for the same period. The images of the paid cheques shall also be individually checked with the scroll as well as with the relevant paid vouchers received with the accounts;

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• 1PW Remittances use MH 8782 with sub-heads for Remittances into Banks, PW Cheques, Other Remittances, and Transfers between officers
• 2Divisional Officers prepare 'Schedule of Reconciliation of Cheques and Remittances' showing issued vs. encashed/credited
• 3PAO verifies: cheque totals match bank scrolls, remittance totals match receipt scrolls, and all differences are explained
• 4Closing difference at month-end must equal the total of un-encashed cheques on that date
• 5PSB branches provide free safe custody for duplicate keys and securities (Promissory Notes, Savings Certificates)

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.