Para 16.3 — CAM
Original Rule Text
16.3 ACCOUNTING AND RECONCILIATION OF RECEIPTS INCLUDING NTR RECEIVED THROUGH PHYSICAL MODE
16.3.1 Bank drafts or cheques received in the PAO should be entered in the Register of Valuables (Form CAM-16) immediately on receipt and then sent to the Bank along with a credit slip, for credit to Government account on the next working day. In order to reduce clerical work in cases of heavy receipt of valuables from outstation/ non-cheque drawing DDOs, the covering list of valuables may be pasted in the register after checking each entry in the list with the valuables enclosed with it. The register should be closed every fortnight and bank drafts/cheques for which the corresponding credits in the bank scrolls are not forthcoming should be investigated.
16.3.2 Non tax revenue receipts received through cheques or demand drafts drawn in favour of PAOs, will be accounted once the receipt scroll is received. Receipts in cash will, however, be accepted by DDOs or other departmental officers, subject to the provisions of Rule 5 of the Central Government Account (Receipts and Payments) Rules, 2022.
16.3.3 The receipts through instruments/cash will be remitted into Government account held by PAO or by the CDDO in the relevant branch of the bank accredited to the Ministry /Department concerned. It will be done through the prescribed challan forms indicating the particulars of cash / cheque/ demand draft deposited and the account head classification. In case of CDDOs the challan will be prepared in triplicate. The receiving bank will prepare daily Receipt scrolls (Annex-4 to APPENDIX 4.1 in Chapter 4) in quadruplicate, separately for each account holder.
16.3.4 The serial numbers on the receipt scroll will bear prefix Daily Monthly Account (DMA) (R). The serial number of the entry in the scroll will be recorded on the corresponding challans for the purpose of identification. After the day's accounts are balanced, two copies of the receipt scroll along with their challans will be sent to the designated FPB with a forwarding memo (Annexure 5 to APPENDIX 4.1 in Chapter 4) on a day-to-day basis. One copy of the scroll will be sent directly to the concerned PAO/CDDO while the fourth copy of the scroll will be retained by the receiving branch.
16.3.5 Based on the challans received, the departmental officer will prepare a weekly statement of receipts giving the number and date of the challan, name of the depositor and the amount deposited. He will also check the entries in the copy of the scrolls with entries in the statement of receipts and reconcile with the bank. if any discrepancy is detected the same shall be got rectified under advice to PAO. He will also send a monthly bank reconciliation statement in Form CAM-22 to PAO.
What This Means
Physical NTR receipts (cash, cheques, demand drafts) are recorded in the Register of Valuables (CAM-16) immediately on receipt and sent to the bank the next working day. Banks prepare daily receipt scrolls in quadruplicate with 'DMA(R)' serial number prefixes. Two copies with challans go to the FPB, one to the PAO/CDDO, and one is retained by the branch. The PAO checks scroll entries against challans, posts them to the compilation section, and maintains PSB Suspense broadsheets. Departmental officers at outstations must remit collections via demand drafts drawn in favour of the PAO.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Bank drafts and cheques are entered in the Register of Valuables (CAM-16) immediately on receipt
- 2Valuables must be sent to the bank for credit to Government account on the next working day
- 3Receipt scrolls use 'DMA(R)' prefix serial numbers and are prepared in quadruplicate
- 4Departmental officers prepare weekly statements of receipts and reconcile with bank scrolls
- 5Outstation officers must convert cash collections into demand drafts drawn in favour of the PAO
Practical Example
A DDO in a regional office receives Rs 3 lakh in licence fee payments by cheque. She immediately enters each cheque in the Register of Valuables (CAM-16) and sends them to the accredited bank with credit slips the next morning. The bank prepares a receipt scroll in quadruplicate — two copies with challans go to the FPB, one goes directly to the DDO for her records. The PAO receives the scroll from the FPB, checks each entry against the challans, and posts the total to MH 8658 (PSB Suspense) with contra credit to the relevant receipt head.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
How often should the Register of Valuables be reviewed?▼
Can a departmental officer endorse a crossed 'Account Payee' cheque to the PAO?▼
What are the accounting entries for physical NTR receipts?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.