FORM CAM-40 — CAM

5.11.3 The Principal Accounts Office will put together and prepare a Ledger incorporating the transactions of all PAOs under his jurisdiction. This will be done with minor head-wise details based entirely on the figures furnished periodically by the PAOs. The Ledger will then be submitted to the respective Head of Accounting Organization i.e. Pr.CCAs/CCAs/CAs (i/c) as the case may be, for review by the 20th October, 20th January and 20th May of each year. For the purposes of regular monitoring, a copy of the Periodical Statement along with the comments of the respective Head of Accounting Organization should be sent to the Finance Accounts Section of the CGA by 25th October, 25th January and 25th May every year. The comments of Head of Accounting Organization will specifically be regarding the action initiated for liquidating the outstanding balances and settling adverse balances under various Debt, Deposit Suspense and Remittance Heads. It may be checked to ensure that the progressive figures for the year tally with those appearing in the SCT, including the effect of all JEs incorporated therein. Balances under Public Sector Bank Suspense head maintained by PAOs is not required to be included in the 'Ledger', since clearance against this head (for adjustment against Reserve Bank Deposits head) of account is carried out at the level of Principal Accounts Office itself. After this, the Principal Accounts Office will prepare a sector wise abstract of balances as per the 'Ledger', in form CAM40.

When the material for Statements No. 3 and 15 for the preparation of Central Government Finance Accounts is sent to the CGA, it shall be accompanied with a copy of the folio maintained in Form CAM-40, for each of the affected major head of account. The Principal Accounts Office to or from which the proforma transfer of balance was effected and the amount involved will be indicated through entries in column 6 or 7 thereof. It will also be indicated whether the balance under a minor head was transferred or received from more than one Principal Accounts Office.