Appendix I — CAM

(H) Miscellaneous: A standard form prescribed for issue of loan sanctions (APPENDIX-I) should ordinarily be followed.

(i) The date of drawing of loan by the borrower will be date on which he received cash, cheque or bank draft from the Drawing and Disbursing Officer. It should be ensured that the time lag between the date of obtaining the cash/cheque/bank draft and its disbursement/delivery/despatch to the payee is reduced to the minimum. Where the cheque or bank draft is sent through post, the date of posting should be treated as the date of disbursement of the loan. The Drawing and Disbursing Officer should invariably intimate the date of payment to his Accounts Office to enable the latter to make a suitable note in his records.

Sir, I am directed to convey the sanction of the President to the payment of loan of ₹..............................................(in figures)...................................................................(in words) to ....................................................................... 2. The essential details are given in the Annexure to this letter. 3. (Conditions of fulfilment of which loan is to be sanctioned e.g., those given in Rules 25 0 and 255 of GFR 2017 to be inserted, if necessary). 4. This sanction has been accorded in accordance with the rules/principles laid down with the previous consent of the Ministry of Finance and that the rate of interest on the loan and period of repayment thereof have been fixed in accordance with the existing instruction issued by them.

No. ..................................... dated ........................ Yours faithfully, (…........................) Copy to the AG concerned (in the case of State and UT Governments only).

APPENDIX-I FORM OF SANCTION LETTER (In case of State and Union Territory Government to be addressed to i) Chief Controller of Accounts/Controller of Accounts concerned ii) Secretary of the Administration Department of the State/UT Government) (in other cases to be addressed to: i) The borrower ii) Controller of Accounts of the Ministry/Department of...........)

Annexure to the Ministry/Department of .................................................... letter No. .................................... dated ........................(APPENDIX I) LOANS AND ADVANCES BY CENTRAL GOVERNMENT 1. Name of the Borrower ....................... ........................ 2. Amount sanctioned (in words & figures) ₹ .........................................(in figures) ₹ ...............................................(in words). 3. Sanction valid upto ................................................ 4. The purpose of loan ................................................ 5. Payable in cash or by adjustment ................................................ 6. Plan/Non-Plan (in the case of Plan, category of Plan) ........................ 7. Grant & Sub-head under which amount sanctioned is debitable ................................. 8. Progressive amount of loan sanctioned to the borrower to date in the financial year ................................................ 9. Period of loan ................................................ 10. Moratorium to words repayment, if any ................................................ 11. Date and year from which repayment to commence ....................... ........................ 12. Mode of repayment ................................................ 13. Interest:

(i) For loans to State Government, Union Territory Government & Public sector enterprises: a)normal rate ................................................ b)Penal rate of interest in events of defaults in repayment/interest payments .............................. c)Mode of recovery of interest ................................................

(ii) For parties other than State Government, UT Governments and PSUs: Mode of recovery of interest ....................................

New Delhi, dated the -------------- Subject:- Repayment of loan and payment of interest thereon. According to the terms of the loan of ₹--------------sanctioned to you vide Ministry/ Department of ---------- ------------------------letter No.-----------------------------------dated --------------------the annual repayment instalment and/or interest theiron, detailed below, will become due on ---------------------------------------

(i) Repayment ₹----------------------------------------------------------------------- (in words and figures)

(ii) Interest ₹------------------------------------------------------------------------- (in words and figures)

2. Please arrange the payment by the due. It should be noted that the amount of interest has been calculated on the assumption that payment will be arranged promptly, otherwise it will be revised upwards in accordance with the terms of the loans.

3. The amount due should be tendered, on or before the due date at the ----------------------------------- ----------------------------------- (New Delhi head office/main office of the PSB)------------------------------------ ---------------------------------- accredited to the Ministry/ Department) ------------------------------------------ -------

------ in cash or by cheque or draft drawn of any scheduled bank/New Delhi in favour of the aforesaid PSB Branch. The payment should be accompanied by a memorandum or challan, in duplicate, giving the following details;-

(i) Name of the Ministry/Department -------------------------------

(ii) Name of the Borrower -----------------

(iv) Amount due for payment, separately for interest and repayment --------------------------------

(vi) The head of the account indicated below, to which the amounts will be adjustable in Government accounts, should, be included in the challan;

5. For outstation loanees, payment of dues together with memorandum/challan is to be arranged through their bank to the aforesaid authorised bank in New Delhi by the due date.

Head of Account

(i) Instalment of Principal

(ii) Interest 4. Separate cheque/draft and challans should be submitted for payment of principal and interest.

Yours faithfully Pay and Accounts Officer REGISTERED A.D.

New Delhi, dated………. Subject;- Repayment of loan and payment of interest thereon. I am to state that the payment of ₹----------------------------------------------and ₹------------------- --(as detailed below) representing principal and interest respectively, which fell due on ---------------- in respect of loans mentioned there against, has not so far been arranged by you.

Loan sanction No. & Date

(i) Principal--------------------

(ii) Interest--------------------- 2. Please arrange to deposit the aforesaid amount to the account of the Government of India within 10 days of the issue of this letter, failing which other measures would be initiated.

3. In case of the payment in question has already been made to the Government, particulars of the cheque/demand draft and the date of deposit at the ……………………………(Name of PSB branch) may be indicated immediately.

Yours faithfully, Pay and Accounts Officer

IMPORTANT NOTICE No.------------------ OFFICE OF THE CHIEF CONTROLLER OF ACCOUNTS MINISTRY/DEPARTMENT-------------------------------