Appendix 3 — CAM

419 79 Files containing correspondence regarding Provident Fund allotment of GPF numbers, Transfer in and out of GPF balances etc. 5 80 Printed reports of C.&A.G. of India One year after the settlement of all the audit observations reported therein. 81 Files containing correspondence regarding creation of new accounting offices, reorganisation or winding up of offices, banking arrangements and transfer of records to other offices. Permanent (maintain in digital form) III-Other PFMS Data (From APPENDIX 3 of Data Retention, Archiving, Backup and Destruction Policy 2020 of PFMS) 82 e- Asset Register Permanent 83  Master Data  Beneficiary Data  Agency Data  Bank Data  Controller  PAO  DDO/CDDO  Program Division  IFD  Scheme  Vendor  Employee  Head of Budget Accounts (COA)  Scheme COA Always should be maintained in active records and Inactive data should move to archival along with transactional data 84 Ack/NAck Responses 3 months post completion of reconciliation (Files till clear status is achieved) 85 Debit/Credit Status 3 Months post completion of reconciliation (not required once e-Scroll is received or reconciliation is confirmed. EScroll file required till CM received and reconciled. 86 Sanctions 3 Years post the final release (to be archived after sanction is consumed) 87 Releases 3 Years post the final release 88 NTRP Transactions 5 Years post the Financial Year in which receipts were recorded 89 DBT Transactions 3 Years post the Financial Year in which transactions were recorded 90 Suspense Transactions 3 Months post completion of