Annexure - 4 — CAM

JOB CARD NO. 2 BRANCH LEVEL RECEIPTS PROCEDURE SPECIAL INSTRUCTIONS 1. Counter Clerk will accept the receipts in the form of cash/cheque/ draft along with the challans in duplicate/ triplicate/ quadruplicate as the case may be. (a)Following things are to be checked in the challan. (1) Amount (2) Name and address of the depositor (3) Head of account (4) that the proper authority has authorised the bank to accept money (5) the amounts to be credited to more than one head of account are not included in the same challan. (b)In the case of cheque/draft, it should be checked that 1. The cheques/drafts are in favour of the PAO maintaining account with the bank. If not, theyshould be properly endorsed. 2. In the case of account payee cheques, specialendorsement is required authorising the bank to collect and credit the amount to the account of the concerned PAO. The banks will not have to receive amounts from members of public unless the relative supplementary memorandum of instructions on banking and accounting arrangements of the concerned ministry provides for this. 2. In the case of challans accompanied by cheques/drafts, acknowledgement is given on the triplicate/quadruplicate copy of challans as a token of receipt. 3. Enter in a Receipt scroll in triplicate or quadruplicate inform Annexure - 4. 4. Record the serial number of the entry in the scroll on theright-hand top corner of the challan. 5. Give running serial number for the accounting year from1st April to each day's scroll Give the prefix 'DMA(R)' for serial numberson the scroll. 6. Brand all copies of the challans with a suitable receipt stamp containing name of the bank, branch and centreand only one copy of challan to be returned to the depositor will be signed in full by an authorised official. 7. Receipted challan may be handed over to counter clerkfor delivery to depositor. 8. Total the scroll at the end of each day and balance thebooks with reference to the totals of the scrolls. 9 All receipted challans are noted individually in the